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Argonne National Laboratory Event Planner in Lemont, Illinois

Event Planner

Requisition Number: 407329 Location: Lemont, IL

Functional Area: Project Management and Planning Division: CPA-Communications and Public Affairs

Employment Category: Regular Shift: 8:30 - 5:00

Level (Grade): PA2 Share: Facebook LinkedIn Twitter

Argonne National Laboratory is searching for a talented Event Planner to join the Communications and Public Affairs (CPA) Division.

Under the direction of the Head of Events and Protocol, the Event Planner will organize and execute a wide variety of events in support of Argonne’s mission of accelerating science and technology that drive U.S. prosperity and security. Event types will include:

  • Protocol visits, meetings and special events that include high-level government officials, C-suite executives from corporations, and academic leaders
  • Special events for laboratory staff and members of the public
  • Meetings, workshops and conferences of 20 to 400+ attendees that take place on the Argonne site, around Chicagoland, and further afield
  • Tours of laboratory facilities for individuals and groups

A successful Event Planner will demonstrate a desire to learn about the laboratory’s wide variety of science and technology research programs, our world-class research facilities, and our collaborations with research institutions, government agencies and industry partners. The Event Planner will fuse that knowledge with expertise in event management to produce successful events that achieve established goals and objectives. The Event Planner will work in strong partnership with colleagues on the laboratory’s Events Center of Excellence, and collaboratively with leaders, staff and scientists from Argonne and our partner institutions. The Event Planner must thrive in a fast-paced environment, and excel in managing the details of multiple small and large events simultaneously.

Key Responsibilities:

  • Responsible for the planning and delivery of assigned events including but not limited to scientific conferences, meetings, workshops, seminars, visits, and tours.
  • Produces successful events that achieve the goals and outcomes established by key Laboratory internal and external stakeholders and ensures a favorable image and attitude toward the Laboratory and its programs.
  • Advises laboratory management and staff in event planning, protocol, execution and follow-up.
  • Serves as a liaison to and manages logistical details for guests, visitors, organizers, speakers, vendors, and attendees.
  • Ensures compliance with Department of Energy policies and procedures.

Knowledge, Skills & Experience:

  • Knowledge of standard industry practices and protocols with strategic event management, including the management of conferences, meetings, workshops, seminars, visits, and tours.
  • Demonstrated ability to plan and execute events that achieve stated goals and outcomes.
  • Demonstrated excellence in event project management, planning, and driving projects to successful outcomes.
  • Excellent organizational skills and the ability to coordinate details of several events simultaneously.
  • Ability to manage project details for accuracy and efficiency.
  • Excellent interpersonal and communication skills resulting in positive, productive interactions with external and internal contacts at all levels, including senior Laboratory management and distinguished visitors.
  • Knowledge of suppliers for facilities and services for event planning.
  • Client service mindset, able to take in and clarify objectives and goals of researchers and leadership.
  • Strong teaming and collaboration skills, working with cross-functional teams in order to achieve a common goal.
  • Knowledge of and proficiency in digital tools required for successful event management (including but not limited to Word, Excel, PowerPoint, Outlook, Cvent, Mailchimp, SurveyMonkey)
  • Conscientious steward of Lab resources.
  • Ability to prepare concise, persuasive, and grammatically correct written material.
  • Initiative and creativity in resolving problems and making decisions under pressure.
  • Considerable discretion in processing sensitive information.
  • Strong attention to detail and the ability to maintain a high degree of accuracy.
  • Ability to work irregular hours, including weekends, as necessary.
  • Passion for the mission of the Lab.
  • Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

Additional Requirements:

The selected candidate will be placed at the appropriate level (PA2 or PA3) dependent upon depth and breadth of relevant knowledge and skills brought to the position, as well as the amount of relevant experience. The requirements of the various levels are as follows:

  • At a PA2 Level: Bachelor’s Degree and 2+ years of experience or equivalent.
  • At a PA3 Level: Bachelor’s Degree and 4+ years of experience or equivalent.

This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.

At Argonne, we explore the world together in order to build a better one!

The world’s best and brightest minds come to Argonne—minds that are curious and bursting with new ideas. Minds that have a passion for excellence and innovation. Whether it be for premier research opportunities, a chance to blend work and home life, a diverse community of colleagues or a place where others genuinely care about the planet, Argonne offers something for you. We offer work-life balance, professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. Argonne also offers a comprehensive array of exceptional benefits to meet a variety of needs. In addition to medical, dental, life and disability coverage, you’ll have access to paid time off, a retirement plan with a generous match and a number of other benefits, such as onsite wellness facilities, an on-site child care center and auto and homeowners’ insurance.

At Argonne National Laboratory you will have the opportunity to contribute to and support research that addresses our nation’s challenges and advances the frontiers of science and technology. Our science impacts the world and you can be a part of that! Whatever your role—scientist, engineer, or support staff--there is a path for you here at Argonne.

As an equal employment opportunity and affirmative action employer, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation in the application phase for review by Argonne’s Legal Department.

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